Day in the Life: How an Executive Personal Assistant Can Transform Your Daily Routine

Aug 8

Imagine waking up already knowing that you’ll be able to focus on the things that are important to you and everything else that pops up during the day will be taken care of. This is the power of having an Executive Personal Assistant.

In this blog post, we’ll walk through a day in the life of Ben, a busy C-level executive at a private equity firm who benefits from having the right support. You’ll see firsthand what Executive Personal Assistants do to streamline day-to-day life for their clients.

Morning: Starting with Ease

Ben gets an itinerary from his Executive Personal Assistant, Alicia, detailing the timing for the day’s meetings, calls and tasks.

7:00 AM: Ben has a session with his personal trainer at the company gym, which Alicia booked last week.
8:30 AM: Alicia meets Ben in his office, bringing him coffee and his breakfast of an egg white omelet with vegetables. They go over the day’s agenda.
8:50 AM: Ben checks the markets while Alicia handles the morning’s emails, filtering out spam and flagging important messages.

Mid-Morning: Focused Productivity

Ben takes calls and meets with his team. Alicia helps him prepare for an investor meeting.

10:00 AM: Ben looks at the deck for the investor meeting and tells Alicia what he wants changed. Alicia updates the PowerPoint presentation while Ben meets with his investment team to prepare for the meeting. Alicia sends out the updated meeting agenda to stakeholders.
11:00 AM: Ben leads the investor meeting with Alicia serving as back-up in case there are any problems with Teams or PowerPoint. It goes smoothly.

12:00 PM: Ben attends an onsite lunch with his team to debrief after his meeting; his Executive Personal Assistant takes notes, which she distributes to all who attended.

Afternoon: Seamless Coordination

As the afternoon progresses, Alicia continues to streamline Ben’s day by managing his calendar and keeping everything on track.

1:00 PM: Ben dives into a critical project. Alicia checks his email and sees that a client has to reschedule the Zoom meeting that was planned for this afternoon. Alicia finds time in Ben’s schedule later in the week and confirms that it works for the client. With his calendar updated, Alicia places Ben’s weekly grocery order.
2:00 PM: As Ben continues to work uninterrupted, Alicia coordinates with a member of his investment team to ensure certain action items from the morning meeting are complete. She then books a flight and hotel for Ben’s upcoming business trip.
2:40 PM: Before heading out to do Ben’s personal errands, Alicia gives him a brief update on his investment team, schedule changes, his travel itinerary and urgent tasks needing his attention.

Late Afternoon: Wrapping Up Smoothly

While Ben finishes up his workday, Alicia runs errands, ensuring he can easily transition into personal time.

3:00 PM: Alicia picks up Ben’s dry cleaning, as well as the gift she helped Ben choose for his parents’ anniversary.
4:00 PM: Next, Alicia picks up a card to go with the gift and the groceries she ordered. When she gets to Ben’s house, she puts all of the food away and hangs his dry cleaning in his closet.
5:30 PM: Alicia sends Ben a report summarizing the day’s achievements and outlining tomorrow’s priorities.

Evening: Time for Relaxation

6:00 PM: When Ben gets home, he changes to go out to meet his college roommate at a nearby bar. With work handled, tomorrow’s schedule planned and his fridge stocked, he enjoys a stress-free evening catching up with his friend.

The Bottom Line

While an Executive Personal Assistant’s task list might include managing schedules and handling errands, their role goes beyond that. They help to transform your daily routine, enhancing your productivity and reducing stress.

For Ben, the benefits of having an assistant include more focused work hours, seamless transitions between tasks and genuine personal time.

Imagine what an assistant could do for you. Whether you’re an executive, an entrepreneur or a high-net-worth individual juggling multiple roles, the impact of having the right support can be life changing.

Executive Personal Assistant Services in NYC and LA

If you’re ready to reclaim your time and focus on what matters, consider hiring an assistant. At our boutique staffing agency, we match clients with their ideal support from a pool of experienced, vetted professionals.

Whether you’re looking for a part-time assistant or a full-time hire, the team at Lambent can help. Get started today!